Changing Staff Recruitment Scene in Organizations

Technology is changing nearly every manner of doing business. One of the business areas that have been changed by technology is in the staff recruitment. Thanks to availability of vendor management system, business managers can now handle staffing more easily. What is a VMS? It is an internet enabled, and in many instances, web based application which acts as a mechanism for companies to manage as well as procure staffing services. This includes temporary and permanent placement, contingent or contract labor services. Although different VMS will have different features, some of the most common features include order distribution, significant improvements in reporting capabilities and consolidated billing and so on. Generally, VMS outperforms the manual processes and systems by far.

The right VMS should be capable of streamlining and automating the numerous processes that usually support acquisition, the management as well as payment of the company’s contingent workforce, and this includes, requisitions, approvals, time management, expense management, payment, and reporting. There is a wide variety of vendor management software in the market with a range of features. How do one determine what features are valuable to your company? What is more, how will you be able to maximize on the future improvements and releases of vendor management system technology? Here are some of the things to keep into consideration when choosing VMS.

1.  Evaluate solution providers: begin by assessing the health, background and stability of the company providing VMS solution. The main areas that you need to evaluate include its financial stability, customer references and experience in the staffing industry domain. The last thing you want is to implement technology that pays little or no attention to essential human elements and needs or company whose financial stability is desperately wanting. Customer references will help you establish how satisfied and happy customers are before investing in any company’s VMS technology.

2. Product offering: for starters, the best service providers are the ones willing to work collaboratively with clients to deliver solution specific to the organizational needs. Also consider the flexibility of the VMS technology to accommodate the ever-changing needs of business. In this regard, consider going for systems that are configurable.

3.   Pay attention to the technology: before buying any vendor management software, ensure to check various technology aspects behind the product. As far as architecture is concerned, choose an app built on a flexible architecture, completely web based, can be bundled or bundled according to you assessment of needs, ASP based and can be customized. At the very least, you want to be sure that the software offers encrypted code for the purpose of protecting your data when it’s being transmitted. You also need to find out if the solution provider has the expertise and experience of integrating their VMS solution with your systems, and this includes ERP, HRMS as well as e-procurement platforms. The service level and support you will be receiving from the company is equally important. Find out about the average system downtime, response time when you are having a problem and availability of support. Ideally, choose a company that offers round the clock support.